Academics - [ Graduate Studies - How to get your M.S. project approved]

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msprojectpresentation.doc

The purpose of the form below is to help you, the Department Office staff, and your Committee to perform necessary steps in a timely manner, and thus, avoid a crisis at the end of the semester.

The University views your project presentation as your M.S. Comprehensive Examination. The Department office staff must submit the DECLARATION OF EXAMINATION/DEFENSE form to the Graduate School at least two weeks prior to the presentation and the Department Office staff must prepare or update paperwork for graduation as required.

M.S. PROJECT PRESENTATION PLANNING WORKSHEET
Department of Computer Science and Engineering
Student's Name: __________________________________
Student's NetId: __________________________________
Major Professor: __________________________________
Minor Professor (if any): __________________________________
Planned date/time/place for presentation: __________________________________ (same as 15. below)
Planned graduation term/year: __________________________________
GPA on all courses attempted for graduate credit after being admitted to the M.S. program: __________________________________
(must be at least 3.0 at the time of the examination, otherwise the M.S. project presentation must be postponed to a later semester.)
Number of hours enrolled at time of presentation: __________________________________ (Must be at least one.)

The following steps are necessary to get your M.S. project approved, so you can graduate. Even though there are a lot of steps, most of the steps are quick. For more details, see M.S. Guideslines (http://web.cse.msstate.edu/academics/gradstud/ms.php)

Begin early in your last semester.

In chronological order:

  1. Fill out this form.
    the M.S. PROJECT PRESENTATION PLANNING WORKSHEET.
    http://web.cse.msstate.edu/academics/gradstud/other/msprojectpresentation.doc
  2. (If needed) Major Professor gives Department Office staff information for preparing Committee Request form or Change of Committee form and Program of Study form. Due: __________________________________ (Students should not prepare these forms.)
  3. In Banner, under "Academic Records," select "Apply for a Degree" and complete the information for your target graduation semester. Last day to apply for a degree: *__________________________________
  4. Make plans to participate in Commencement and order regalia through the campus bookstore.
  5. Plan your project presentation date with your Committee at least three weeks prior to the presentation. Do not plan your presentation for the last day before the deadline, so that unforeseen events do not cause you to miss the deadline.
  6. Submit this worksheet to your major professor for approval at least three weeks prior to the presentation. Due: __________________________________
  7. The major professor must must give the approved worksheet to the Department office staff at least two weeks prior to the presentation, so they can prepare and submit the DECLARATION OF EXAMINATION/DEFENSE form to the Graduate School at least two weeks prior to the presentation. Due: __________________________________
  8. Give the Review Version of your project report document to your Major Professor for verbal approval. Review version due to Major Professor: __________________________________
  9. Give each Committee member a copy of the approved Review Version at least one week prior to the presentation. (We suggest two weeks.) (Use email or paper.) Due: __________________________________
  10. Email a *.pdf of the approved Review Version of your project report to the Graduate Coordinator at the same time you give it to Committee members. The Graduate Coordinator will process this version with Turnitin to check for plagiarism. Due: __________________________________ (same as 9.)
  11. Email an announcement about one week prior to the presentation, inviting department faculty, graduate students, family and friends to attend. Email to:
    faculty@cse.msstate.edu
    cse-grads@lists.msstate.edu
    Due: __________________________________
  12. Complete the College of Engineering's graduate exit survey online at
    https://www.bagley.msstate.edu/forms/bcoeprograms/gradexit
  13. Print the exit survey, get your major professor to sign it, and give it to the Department Office staff to put in your Department academic file.
  14. Give draft presentation slides to your Major Professor for review. Due: __________________________________
  15. Pass your presentation/comprehensive exam prior to the deadline.
    Time/day/place of presentation: __________________________________
    Last day for Comprehensive Exam: *__________________________________
  16. Revise your project report document to satisfy your Committee.
  17. Make the format of your project report document conform to the University's Standard and Department guidelines. However, the signature page should have only the names of your Committee members.
    http://library.msstate.edu/content/templates/level2-dept-otd/docs/standards_6th_ed.pdf
    http://www.cse.msstate.edu/academics/gradstud/thesis.php
    http://www.cse.msstate.edu/academics/gradstud/references.php
  18. Give the final version of your project report to your Major Professor for signature on the project report signature page. Due: __________________________________
  19. Get signatures of your Committee members on the project report signature page.
  20. Give the signed signature page to the Department Office to put in your Department academic file.
  21. Commencement date: *__________________________________ (This is the date on your project report.)

Check whether the planned dates are consistent with required dates.

Revised 7/24/14 EBA